How to get a NIF in Portugal online or in person
Welcome to our comprehensive guide on how to obtain a NIF number (Número de Identificação Fiscal) in Portugal.
If you are planning to move to Portugal, whether you are from the US, Canada or Australia, or another country from outside the EU and therefore need to apply for a visa, or you’re from inside the EU, acquiring a NIF is essential for conducting official and legal activities in Portugal. In this article, we will walk you through the step-by-step process, explain the importance of having a NIF number, and clarify its role in various transactions, including the process of getting your D2, D7 or D8 visa.
By following our guide, you'll be able to obtain your NIF number hassle-free and embark on your journey in Portugal.
What Is a NIF Number?
The NIF number, also known as the contribution number (‘Número de contribuinte’), is an Individual Tax Identification Number issued by the tax authorities of Portugal.
This unique nine-digit number is required for anyone who conducts official or legal activities in the country. It serves as a means of identification for tax-related purposes and facilitates various transactions, including property purchases, opening bank accounts, paying taxes, and receiving income.
Do I need a Portuguese NIF Number?
If you plan to engage in any official or fiscal activities in Portugal, obtaining a NIF number is a must.
It’s also essential to have a NIF for your visa application if you are applying for a D2, D7, or D8 visa to move or retire to Portugal.
This requirement applies to residents, non-residents, and citizens of Portugal. While there are no criminal sanctions for not having a NIF number, there are numerous situations where it becomes essential. Therefore, to ensure smooth and legal transactions, it is highly recommended to acquire a Portuguese NIF number promptly.
How To Get a NIF Number in Portugal - Step By Step Guide
Acquiring a NIF number in Portugal is a straightforward process.
The steps differ slightly depending on whether you are a non-resident or a resident of Portugal. We will outline both scenarios to ensure you have the necessary information.
Non-Residents of Portugal
If you are a non-resident, it is possible to apply for a temporary NIF number without physically being in Portugal. There are companies like Bordr (see comparison chart below) who can get your NIF for you, or you can appoint someone (usually a lawyer) to be your fiscal representative to get it for you.
Using a lawyer is usually more expensive than a NIF-service company, and isn’t necessarily any quicker, so we find that using one of these companies is usually the best way to go, especially if you are applying from outside of Portugal or need a NIF for your visa application.
Online NIF Services Comparison Chart
Recommended resource
The company with the best reputation on the list is Bordr. While they are the most expensive, you do get what you pay for - they are the most reliable, and have, by far, the most positive online reviews.
To get your NIF with Bordr only takes a few minutes and involves you simply completing a form and submitting the required documents. Compared to other options, this service can save a tonne of time and effort.
Residents of Portugal
If you are a resident of Portugal, you have several options for applying for a NIF number:
1. Visit the local tax office, known as "Finanças," in person. Alternatively, you can go to a citizen's shop.
2. Online applications are available for businesses through the "Finanças" website. Please note that the website is only available in Portuguese.
3. Appoint a lawyer or an accountant to apply for the NIF number on your behalf.
Now, let's dive into the step-by-step guide to obtaining your NIF number in Portugal:
Step 1: Gather the Required Documents
Before applying for a NIF number, you need to gather the necessary documents. These include:
1. Photo ID: For non-EU citizens, a scanned and signed copy of your passport is required. EU citizens can provide either a passport or a citizen's identity card. In exceptional cases where a passport or photo ID cannot be submitted, a birth certificate may be accepted.
2. Proof of Address: If you are applying for a NIF number while residing in Portugal, you must provide a residential address. Acceptable forms of proof include a rental agreement or a utility bill.
If you are applying from abroad and your address is outside the EU/EEA, you must send a power of attorney document, signed by an attorney and translated into Portuguese, to your appointed lawyer or representative in Portugal. In this case, a bank statement dated no more than three months old that shows your non-Portuguese address will be sufficient. EU citizens residing outside Portugal can obtain proof of address from any EU country.
Step 2: Visit the Closest Finanças Office
Once you have gathered the required documents, it's time to visit the closest Finanças office. Consider the following:
1. Locate the nearest government office that handles NIF registrations.
2. Check the office's opening and closing hours before your visit.
3. Bring your passport/ID card and proof of residence with you.
Step 3: Obtain Your NIF Number
Upon arriving at the Finanças office and submitting the necessary documents, you will be guided through the final steps to obtain your NIF number. In most cases, the process is quick and takes just a few minutes. It's important to note that your NIF number does not have an expiration date, so it will remain valid indefinitely.
Where Can I Use My Portuguese NIF Number?
Your Portuguese NIF number has widespread applicability and is required in various contexts, such as:
1. Purchase and sale of property
2. Inheriting Portuguese assets through a last will and testament
4. Obtaining loans (e.g., mortgage applications, signing mobile phone contracts)
5. Paying taxes in Portugal
6. Receiving income from business or work
7. Enrolling in a local university
8. Receiving social security payments
9. Setting up telecommunications or utilities
10. Purchasing a car or applying for a driving license
11. Signing a mobile phone contract
12. And many other fiscal activities.
How is a Portuguese Tax Card Different from a NIF Number?
While a NIF number serves as your individual tax identification number, the Portuguese Tax Card is issued once you obtain your permanent NIF number. Here's how they differ:
1. Portuguese Tax Card: This card, about the size of a credit card, includes your unique NIF number, the date of issue, and the name of the regional tax authority that issued it. The Portuguese Tax Card is an official document and can be used for identification purposes. It is typically required in various legal activities and serves as proof of your tax registration status.
2. NIF Number: Your NIF number is used in all correspondence with the tax authority in Portugal. It can be found on various documents related to legal activities, such as tax cards and citizen ID cards. The NIF number is crucial for conducting fiscal transactions and is an essential requirement in numerous official and legal contexts.
The Role of NIF Number in the Visa Application Process
The NIF number is essential if you are applying for a visa for Portugal.
Whether you are a retired person applying for a D7 visa, a digital nomad applying for a D8 visa, or an entrepreneur applying for a D2 visa, you cannot submit your visa application without first acquiring a NIF,
Frequently asked Questions
What is a NIF Number?
A NIF (Número de Identificação Fiscal) number, also known as a tax identification number or Número de Contribuinte, is a unique nine-digit number issued by the tax authorities in Portugal. It's crucial for anyone conducting business or legal activities in Portugal.
Who Needs a NIF Number?
Anyone planning to engage in fiscal activities in Portugal, including residents, non-residents, and Portuguese citizens, needs a NIF number. It's essential for various situations, such as opening a bank account, purchasing property, and working in Portugal.
Do I Need to Get a NIF Number if I’m Retired?
Yes, you’ll still need to get a NIF number if you’re retired. It’s essential to do pretty much everything in Portugal, including getting a phone, organising utilities and paying taxes on your pension.
How to Get a NIF Number in Portugal?
Getting a NIF number in Portugal involves a straightforward process. Residents and non-residents can apply either online or through a lawyer or financial representative. Non-residents can also apply for a temporary NIF number if they are not physically present in Portugal.
What Documents are Needed to Apply for a NIF?
To apply for a NIF number, you'll need to provide identification, such as a passport or a citizen's identity card, and proof of residency. If you're a non-resident, you can provide a power of attorney document to a representative in Portugal.
What is the Role of a NIF Number in the Portugal Golden Visa Process?
Update March 2023 - The Golden Visa program has been discontinued. A NIF number is important for Golden Visa applicants as it allows them to engage in necessary transactions and fulfill the requirements of the Golden Visa program seamlessly.
Can I Apply for a NIF Number Online?
Yes, you can apply for a NIF number online. There are services available that assist with the online application process, making it easier for both residents and non-residents.
What Happens After I Get My NIF Number?
After obtaining your NIF number, you can use it for various legal and fiscal activities in Portugal. It's important to note that your NIF number does not have an expiration date, so it will remain valid indefinitely.
Can I Get a NIF Number If I'm Not Physically in Portugal?
Yes, non-residents can apply for a temporary NIF number even if they are not physically present in Portugal. This can be done by appointing a representative or a Portuguese lawyer to act as your proxy.
Do I Need a NIF Number to Work in Portugal?
Yes, a NIF number is necessary for employment in Portugal. It's used for tax-related purposes and is a requirement for anyone who conducts official or legal activities in the country.
What is a Temporary NIF Number?
A temporary NIF number is a provisional tax identification number that non-residents or temporary residents can apply for. After a few months or upon becoming a permanent resident in Portugal, the temporary number will be replaced with a permanent one.
Can Non-EU Residents Apply for a NIF Number?
Yes, non-EU residents can apply for a NIF number. The process is similar to that for residents and EU citizens, but non-EU residents may need to provide additional documents.
What is a Tax Representative and Do I Need One to Get a NIF Number?
A tax representative is a person or a company that represents you in tax matters in Portugal. Non-residents applying for a NIF number are required to appoint a tax representative.
What is the Process for Getting a NIF Number via Email?
Some services allow you to apply for a NIF number via email. This involves sending the necessary documents and information to the service
Conclusion
Obtaining a NIF number in Portugal is a straightforward process, and it is essential for anyone engaging in official or legal activities in the country. In this guide, we have provided you with a comprehensive step-by-step overview of how to obtain your NIF number, whether you are a resident or a non-resident. Remember, having a NIF number is necessary for various transactions, including purchasing property, opening a bank account, and paying taxes in Portugal. Follow our guide, gather the required documents, and visit the closest Finanças office to obtain your NIF number hassle-free. Enjoy your journey in Portugal with the peace of mind that comes from being officially registered and compliant with Portuguese tax regulations.
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