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Moving to a new country is an exciting adventure, but it also requires careful planning and preparation. One of the most critical aspects of this process is ensuring you have all the necessary ducks in a row when it comes to documents and paperwork. This guide will walk you through the essential documents you need when moving to Portugal.

The significance of having the right documents

Before you embark on your journey to Portugal, it's crucial to understand the importance of having the right documents. These documents are not only necessary for legal purposes, but they also facilitate a smoother transition into your new home. They are required for various processes, such as applying for a visa, opening a bank account, and accessing healthcare services. Having these documents prepared in advance can save you time and prevent potential complications.

Passport and visa requirements

First up, your move to Portugal won’t get off to a great start if immigration don’t let you into the country.

Your passport is the most important document you'll need for your move. Ensure that it's valid for at least six months beyond your planned stay in Portugal.

Most non-EU citizens, including citizens of the US, can enter Portugal and stay for up to 90 days without a visa, so that will be fine for your scouting trip. However, if you plan to stay longer, you'll need to apply for a long-term visa.

We cover some of the most popular visa types in depth in our D7 passive income visa guide and our D8 digital nomad visa guide, but we have this handy chart here as a guide to selecting the visa that is right for you.

	D2 Entrepreneur Visa	D7 Passive Income Visa	D8 Digital Nomad Visa
Purpose	To establish a business in Portugal	To live off passive income or retirement funds	To work remotely for a foreign-based company or clients
Key Requirements	Must have a business or business plan that creates wealth or jobs in Portugal	Must have regular, sufficient passive income (pensions, dividends, rentals)	Must have ongoing remote work and sufficient income
Income requirements	N/A	Minimum €740 per month plus more if you have family	Minimum €3,040 per month
Cost	Approximately €251 (including residence permit issuance fee)	Approximately €251 (including residence permit issuance fee)	Approximately €251 (including residence permit issuance fee)
Processing Time	2-4 months	2-4 months	2-4 months

What you’ll need to apply for your visa

The specific requirements for these visas vary, but generally, you'll need to provide the following:

A completed application form
2 x passport photos
A valid passport (with at least 6 months validity)
Expat Health Insurance

You need specific expat health insurance for a minimum of 4 months to apply for most visas. Please note: Regular travel insurance DOES NOT qualify!

In addition to health insurance (but not necessary for your visa application), it's also important to bring your medical records, including vaccination records. If you have a specific medical condition, bring any relevant documents or prescriptions related to your condition.

A Portuguese Tax Number

You need to get a Portuguese tax number to make most visa applications. Companies such as Bordr can organise this for you, even if you are overseas for approximately $100-150, and it usually takes 1-2 weeks.

A Portuguese Bank Account

You will usually need a Portuguese bank account to make your visa application too. Bordr are also able to provide this service, offering a discount if you get your NIF and bank account together.

To open a bank account, you'll need your passport, a Portuguese tax number (NIF), and proof of address.

Proof of Address in Portugal

This can be a bit of a tricky aspect of the visa application process to organise in advance, especially if you are not visiting Portugal to organise your accommodation prior to your arrival.

Proof of income

When moving to Portugal, you'll need to provide proof of income or financial means. This could be in the form of bank statements, salary slips, or a letter from your employer. If you're retiring in Portugal on a D7 visa, you’ll need to provide proof of your pension.

Residence permit application process

Once you arrive in Portugal and if you plan to stay for more than 90 days, you'll need to exchange your visa for a residence permit. The application process involves submitting most of the things you needed for your visa application - a completed application form, your passport, proof of expat health insurance, proof of income or financial means, and a criminal record certificate. You'll also need to provide evidence of your accommodation in Portugal, such as a rental contract or property deed.

Applying for a rental property in Portugal

To rent a house in Portugal, you will generally need to provide the following documents:

NIF
Identification documents such as a passport or ID card
Proof of current address
Bank statement, tax return, or proof of employment
And sometimes, you might get asked for your last paystub or tax return. You may also be asked for a guarantor if you cannot provide a paystub or tax return.

If more than one person is renting, they will also need to provide their documentation.

Side note: Once you find a property you like, you should show your interest straight away, as the rental market, especially in places such as Lisbon and the Algarve can be very competitive. The next step is to sign the lease. In Portugal, you usually need to pay at least three months’ rent upfront, and the landlord may ask for a security deposit too (You should receive the security deposit back at the end of your lease, as long as the property is in order).

It's important to note that some landlords may not speak English, which can make it hard to communicate. Additionally, you (or the landlord) should register your lease with the Finance office (“Finanças”) and make sure that your NIF is attached to it.

Checklist

To apply for your visa

A completed application form
2 x passport photos
Valid passport (have at least 6 months validity, if not more)
Expat Health Insurance
NIF (Portuguese Tax Number)
Portuguese Bank Account
Proof of Accommodation
Proof of Income
Criminal Record Certificate

To apply for your NIF (if you are using a company like Bordr)

Passport
Proof of Address (either within or outside of Portugal)

To apply for your Portuguese bank account (if you are using a company like Bordr)

Passport

Proof of address (either within or outside of Portugal)

Proof of employment
Portugal NIF document (unless you are applying for the NIF and bank account together)

To rent a property in Portugal (unless you use a service like Uniplaces)

NIF

Identification documents such as a passport or ID card
Proof of current address
Bank statement, tax return, or proof of employment
And sometimes, you might get asked for your last paystub or tax return. You may also be asked for a guarantor if you cannot provide a paystub or tax return.

Conclusion

In conclusion, preparing the necessary documents is a crucial step in your move to Portugal. Having these documents ready can facilitate a smoother transition and help you avoid potential complications. So, start preparing early, and look forward to your new adventure in Portugal!

Wanna know more about Portugal and the Portuguese life? Thinking of moving to Portugal? Questions on visas? Healthcare? Expat life? Where you should live? Download our “Portugal Beckons - Book”, read by over 700 expats.

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An Essential Checklist of the Documents you Need for Moving to Portugal